Semi formal business e-mail example. Multiple choice English vocabulary exercise

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Semi formal business e-mail example. Fill in the gap English exercise. Improve your vocabulary and grammar

Instructions: This informal report has a range of formal and informal vocabulary. It is appropriate for colleagues with a close working relationship.

Hi Doug,

Just getting back 1) ________ you 2) ________ a preliminary report on what we need 3) ________ set up the multimedia suite in the library.Firstly I looked 4) ________ cameras and other hardware that students will be borrowing.As you know we're dealing 5) ________ 6) ________ 600 students on this site. In addition, there have been 6 tutors who have already been asking 7) ________ digital cameras and digital video cameras, and they hadn't even heard 8) ________ this project. Judging 9) ________ the interest I don't think we should buy less than 4 of each, that way we can let a class take three 10) ________ a time and still have one left over. We'll also need 11) ________ ensure that the cameras are only lent out 12) ________ a day 13) ________ a time. I'm going 14) ________ try 15) ________ get some advice 16) ________ other colleges 17) ________ equipment which is both rugged and reliable enough 18) ________ be borrowed 19) ________ our students. We'll probably need 20) ________ get a mini disc recorder as well, so students can record high quality sound.The second area I looked 21) ________ was the computer hardware we need.Obviously, as we'll be dealing 22) ________ video, image and audio files, we'll need as fast a processor as we can get, Mac or PC. We'll also need 23) ________ least 512MB of RAM, but 1GB would actually be much better. For capturing video we'll need a 10,000 rpm hard drive as well, they're much faster than the old 7,200 rpm drives. They also need 24) ________ be as large as we can afford. If we can get a deal it is probably better 25) ________ get Macs, even if it'll take a little while 26) ________ everyone 27) ________ get used 28) ________ them. I suppose that depends upon our preferred suppliers though. With a discount we should be able 29) ________ get 30) ________ least 3 workstations.Finally we need 31) ________ consider software.We need 32) ________ have a full range of media software, 33) ________ print 34) ________ video on 35) ________ least one computer, preferably all three. It would be great if students had the opportunity 36) ________ use whatever media was best 37) ________ their particular project. I think it could be very interesting 38) ________ help them use the internet as a vehicle 39) ________ their opinions, and 40) ________ demonstrating their skills.So that's it 41) ________ now. We're really looking 42) ________ a budget of £8,000 43) ________ the hardware. We'll have 44) ________ look 45) ________ the licenses we already have 46) ________ software 47) ________ see if we'll need 48) ________ spend much on that.I'll get back 49) ________ you when I have more info on the cameras.CheersCharlie

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Correct text

Hi Doug, Just getting back to you with a preliminary report on what we need to set up the multimedia suite in the library. Firstly I looked at cameras and other hardware that students will be borrowing. As you know we 're dealing with about 600 students on this site. In addition, there have been 6 tutors who have already been asking about digital cameras and digital video cameras, and they hadn 't even heard about this project. Judging by the interest I don 't think we should buy less than 4 of each, that way we can let a class take three at a time and still have one left over. We 'll also need to ensure that the cameras are only lent out for a day at a time. I 'm going to try to get some advice from other colleges about equipment which is both rugged and reliable enough to be borrowed by our students. We 'll probably need to get a mini disc recorder as well, so students can record high quality sound. The second area I looked at was the computer hardware we need. Obviously, as we 'll be dealing with video, image and audio files, we 'll need as fast a processor as we can get, Mac or PC. We 'll also need at least 512MB of RAM, but 1GB would actually be much better. For capturing video we 'll need a 10,000 rpm hard drive as well, they 're much faster than the old 7,200 rpm drives. They also need to be as large as we can afford. If we can get a deal it is probably better to get Macs, even if it 'll take a little while for everyone to get used to them. I suppose that depends upon our preferred suppliers though. With a discount we should be able to get at least 3 workstations. Finally we need to consider software. We need to have a full range of media software, from print to video on at least one computer, preferably all three. It would be great if students had the opportunity to use whatever media was best for their particular project. I think it could be very interesting to help them use the internet as a vehicle for their opinions, and for demonstrating their skills. So that 's it for now. We 're really looking at a budget of $38,000 for the hardware. We 'll have to look at the licenses we already have for software to see if we 'll need to spend much on that. I 'll get back to you when I have more info on the cameras.

 

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This site created by
Charlie Williams M.A.
Claire Weetman M.Ed.

23rd June 2003
updated 01/01/05