A semi-formal e-mail in the form of a report

Hi Doug,
Just getting back to you with a preliminary report on what we need to set up the multimedia suite in the library.
Firstly I looked at cameras and other hardware that students will be borrowing.
As you know we're dealing with about 600 students on this site. In addition, there have been 6 tutors who have already been asking about digital cameras and digital video cameras, and they hadn't even heard about this project. Judging by the interest I don't think we should buy less than 4 of each, that way we can let a class take three at a time and still have one left over. We'll also need to ensure that the cameras are only lent out for a day at a time. I'm going to try to get some advice from other colleges about equipment which is both rugged and reliable enough to be borrowed by our students. We'll probably need to get a mini disc recorder as well, so students can record high quality sound.
The second area I looked at was the computer hardware we need.
Obviously, as we'll be dealing with video, image and audio files, we'll need as fast a processor as we can get, Mac or PC. We'll also need at least 512MB of RAM, but 1GB would actually be much better. For capturing video we'll need a 10,000 rpm hard drive as well, they're much faster than the old 7,200 rpm drives. They also need to be as large as we can afford. If we can get a deal it is probably better to get Macs, even if it'll take a little while for everyone to get used to them. I suppose that depends upon our preferred suppliers though. With a discount we should be able to get at least 3 workstations.
Finally we need to consider software.
We need to have a full range of media software, from print to video on at least one computer, preferably all three. It would be great if students had the opportunity to use whatever media was best for their particular project. I think it could be very interesting to help them use the internet as a vehicle for their opinions, and for demonstrating their skills.
So that's it for now. We're really looking at a budget of £8,000 for the hardware. We'll have to look at the licenses we already have for software to see if we'll need to spend much on that.
I'll get back to you when I have more info on the cameras.
Cheers
Charlie